Document

Documents and it´s assigning to an Item

Description: Document assigned to an Item, can provide a further insight into their functions or proper usage. This use case describes how to how to assign document it the Item. This process is very similar for other entities.

Actor: Content Manager

Preconditions:

Main Steps:

  1. Go to Items (Product information/Items)
  2. Open the Item Card which you want to attach uploaded file to
  3. Switch to NAVIGATE ribbon tab and click on Documents / Media / Graphics
  4. Click New or click to new line
  5. Fill the Number or use look up to select your Document
  6. Use Usage Type Code to restrict the usage of the picture for this Item.

Replace Document

Description: If you want to replace the document you can upload new one in to card of the original document. The document will be replaced but the name and linking of this document will be retained. So only the content of the document will be changed. This use case describes how to replace document. The process is the same for Pictures, Media and Graphics.

Actor: Content Manager

Preconditions:

Main Steps:

  1. Go to Documents list (Digital Assets /Documents)
  2. Open Document Card, which you want to replace
  3. Go to FactBox Upload Document
  4. Drag file or click to select
  5. Document is replaced

Download the Digital Asset

Description: If you want to download document, picture, media or graphics use the Open button. This use case describes how to download Documents, Pictures, Media and Graphic.

Actor: Content Manager

Preconditions:

Main Steps:

  1. Open the list of Digital Asset (Digital Assets/Picture or Document or Media, or Graphic)
  2. Open the Card of Asset which you want to download
  3. Switch to ACTIONS ribbon tab and click the Open