Keyword

New Keyword

Description: Keywords are an alternative to a short description, allow to classify the items by various standards such as ETIM, Datanorm etc., or your internal classification. Keywords helps to find the product quickly. Keywords must be singular and match the product as much as possible. This use case describes how to create the new keyword.

Actor: Content Manager

Preconditions:

  • Item card should exist for alternative steps (see more New Item)

Main Steps:

  1. Go to Keywords (Classification/Keywords)
  2. Click New
  3. Press Enter to generate Keyword ID from the default Number Series or type in unique Keyword ID
  4. Specify the Description
  5. System status shows the state of completeness based on the data quality check. See more system status.
  6. Select the Group System Number and the Language Code
  7. Translations fast tab – set the translations for the Keyword (see more UC602 Translate Item description)
  8. Log fast tab - contains information about the Keyword card

Alternative steps:

  1. Open the Items (Product Information/Items)
  2. Open the Item Card
  3. Find the Keywords Fact Box (if is not displayed, use Customize - Customize this page and choose Fact Box – Keywords)
  4. Click to the Keyword fact box and type in the keyword and press Enter
    • If the Keyword was found in Keyword list, you can choose the existing keyword
    • If the Keyword was not found, then the system creates a new Internal keyword

 

Add a Keyword to an Entity (Item/ Item group/ Product group/Chapter/ Class)

Description: Keywords classify the entities. Addition process is very similar for all entities. This use case describes how to add keyword to Item.

Actor: Content Manager

Preconditions:

  • At least one keyword should exist (see more New Keywords)
  • Usage type code should be set (see more Usage Type)

Notes: There are at least two ways how to add a keyword to Item:

Main steps:

  1. Open the list of Items (Product Information/Items)
  2. Open the Item Card for which you want to add the Keyword
  3. Switch to NAVIGATE ribbon tab and click on Keywords
  4. Click New to create a new line
  5. Select the Keyword ID, the available keywords are filtered by the selected group system
  6. Field Keyword will be filled automatically
  7. Usage Type Code – decide which Keywords are for printing and which for the web
  8. Source Type and Source Code inform about the source of the Keyword.

Alternative steps:

  1. Open the list of Items (Product Information/Items)
  2. Open the Item Card for which you want to add Keyword
  3. Find the Keywords Fact Box (if is not displayed, use Customize - Customize this page and choose Fact Box – Keywords)
  4. Click to the Keyword fact box and type in the keyword and press Enter
    • If the Keyword was found in Keyword list, you can choose the existing keyword
    • If the Keyword was not found, then the system creates a new Internal keyword